July HOA Board Meeting Highlights
Board Fills Vacant Position
Chris Horne appointed to the Board of Directors
Chris Horne was appointed to fill the vacated term that ends in 2023. The board voted not to fill the other vacancy (a term ending in 4 months). Both residents asking to be considered for the position, Ola Kukoy and Chris Horne were given the opportunity to address the 19 residents in attendance at the meeting.
Association Updates Policies
Investment and Conduct of Meetings Policies Changed
Virtual meeting and online voting guidelines have been added to the Conduct of Meetings Policy. In our Investment Policy the list of eligible investments for our Reserve Funds has been expanded to include more income-based securities and a small percentage of equity-based investments. All policies will be available on the Westwind Resident Portal soon.
Committees Hard a Work This Summer
Nominating, Budget & Design Review Committees prepare for the Annual Meeting
Preparations for our Annual Meeting on November 11 have begun! Nominating and Budget Committees have scheduled their meetings to begin preparing a slate of officers and developing a 2022 Budget. The Design Review Committee is revising the Design Guidelines and has volunteered to Beta Test a new online Design Review application process to be introduced at the Annual Meeting.
Mark your calendars for November 11th for an in person Annual Meeting. The Board voted to continue with Online Voting to achieve quorum, elect officers, and vote on the budget.
2021 Colorado Legislation
Watch for changes to our rules & regulations covering these topics
HB21-1229 The Homeowners Association Transparency Bill addresses solar panels, artificial turf, fees charged by HOA’s when a unit is sold and establishes penalties for failure to provide requested documentation within 30days of the receipt of a valid written request.
HB21-1310 Protections for Homeowners’ Freedom of Speech The bill prohibits an Association from enforcing rules which prohibit or regulate the display of flags or signs based on their subject matter, message, or content. An association may adopt reasonable content neutral rules regarding the number, location and size of flags and signs.
Traffic Circles Planned on Conservatory Parkway
As part of the traffic calming project, the city is planning to install traffic circles at two intersections on Conservatory Parkway. See letter from City.
New Westwind Resident Portal (VMS)
Westwind Management has launched a new resident portal. Click here for a link. This is where you can view your account and all official association documents. The links below will take you to a video and training presentation. If you have any difficulties contact the Community Manager or Westwind.
Data security is of the utmost importance to Westwind and they strive to protect all aspects of the data which you have entrusted to them.
As such, their systems are maintained in a secure location accessible only by authorized Westwind employees, all communications to the Client Connect Portal are encrypted utilizing transport layer security (TLS) and all off-site backups of the data are AES-265 encrypted. In addition, we conduct annual security audits and will continue to implement recommendations provided to us through those audits.
Coffee Klatsch takes a Vacation
The Tuesday morning gathering is on hiatus until after the pool closes in September.
Clubhouse Re-Opens for Rentals
Applications accepted July 1 (Rental Agreement)
At the June 10th monthly board meeting the HOA Board of Directors made the decision to reopen the clubhouse to resident rentals. The capacity will be restricted to groups of 50 persons. Reservations will be accepted for events from July through September 12th only.
After September 12th, the bathrooms may be closed for remodeling for a period that has yet to be determined. Dates of the closure will be announced as soon as available. All clubhouse rentals where alcohol will be served must purchase a one-day Special Event Insurance Policy.
Pool Safety Break
Why can’t we have our ‘Adults Only” swim time?
The truth of the matter is that “adults-only” swim times are in fact illegal under the Fair Housing Act. The Fair Housing Act prohibits discrimination in the provision of facilities based on “familial status.” Basically, “familial status” exists where one or more persons under age 18 live with a parent or guardian. Homeowner associations are subject to the provisions of the Fair Housing Act and as such are barred from discriminating in providing access to amenities based on “familial status.”
A separate lane is always available for water exercise, if it is not or it is not being restricted for that purpose, please ask the lifeguards for assistance. We are exploring other options for the break period that would allow for a more tranquil swim time for everyone. Thank you for understanding.
The time of the safety break is set aside for water exercise, swimming lessons and special needs.
Clubhouse Enhancements and Projects
Landscape, Pergola Repair and Fencing
Three landscaping projects were approved. The addition of a French drain to correct a low grassy area by the pool, edging repair, mulch replacement and weed barrier replacement by the playground. The Pergola will be repaired and painted, and we are entertaining bids to replace the fencing around the pool due to its condition and security considerations.
Pool Opened May 29 with reduced restrictions
Season extended until September 12th
Key cards will be used for entry this year, but you must have a signed waiver on file for your card to be activated. If you signed a waiver last year it is still valid. See Community Manager if you do not have a key card and allow time for activation. No key card means no entry. Waiver form.
Chairs and tables will be available this year. Lifeguards will enforce pool capacity limits.
Your HOA is making the clubhouse ADA accessible.
At the April 8th monthly board meeting the Conservatory HOA Board of Directors voted to expand the scope of the bathroom remodel to make our building ADA accessible. You will see some of the changes before the pool opens, but the major changes will occur in the fall.
It’s all about doors: the front door and access door to the bathrooms from the pool area will become automatic opening, interior doors into the bathroom (always braced open now) will be removed permanently and the hallway door into the clubhouse modified.
Engineering firm engaged. Project Manager hired.
We have again contracted with SBSA (Solutions Before Solutions After) to design and execute a repair to the underdrain at the intersection of S Jericho Way and E Girard Drive. Work will happen this summer.
We have also hired a project manager to begin the routine maintenance on all the other areas of the system. In the past, volunteers and board members have performed this task but we recognized the need for a more permanent, consistent manager for this ongoing project.
Design Review Requests now Accepted Online
New for 2021! You can now submit DRC requests online with only a few exceptions. You can upload your plans and photos.
If you are choosing any paint colors not in the pre approved color palette physical paint sample cards must be dropped off at the clubhouse. There is a lock box outside the front door for 24 hour access.
New Par Officer
S Sparks is our new PAR Officer.
Office Hours for Community Manager
Thursdays from 1 - 5 PM
A lockbox is located at the entry to the Conservatory Community Center. You can securely drop off your checks or Design Review Applications for Westwind Management any time. The box will be checked weekly at a minimum. NO CASH DEPOSITS.
Waste Connections Calendar 2021
The calendar shows the schedule for trash and recycling for our neighborhood. Click here. Our community is on the blue schedule.