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Our Property Management Company 

The Conservatory at the Plains Board of Directors contracts with a property management company, Westwind Management Group.    We have a dedicated community manager, who oversees our community and assists the HOA with its management.

 

Westwind has added a new dedicated phone line for Conservatory homeowners that guarantee a quick response. Calls will be relayed to the best department to answer your question and deliver faster responses. Office hours are held every Thursday in the Community Center from 1 - 5 PM.

 

Improved Community/Management Company Communication

In order to best serve your community, Westwind is now providing a single point of contact directly to your Community Administrator (formerly Administrative Assistant). Please direct all email communications to conservatory@westwindmanagement.com. In addition, your community has a dedicated phone number of 720-668-9463, which also provides direct access to your Community Administrator. This updated contact information allows for a streamlined experience and reduces the possibility of outdated or incorrectly routed calls and emails.  

Remember, the Client Connect Portal is a great association resource tool with many web forms available to you for contacting the association. Log in by visiting  https://portal.westwindmanagement.com. More information below.

 

Or, if you need to call or email your team regarding community & accounting needs, please use the contact below.


Conservatory Resident's Direct Line: conservatory@westwindmanagement.com   720-668-9463 

 

 

The HOA Board of Directors delegates the oversight and enforcement of our Community Covenants to our Property Management Company.  If you wish to contact a member of the Board of Directors go to the Contact Us Page.

 

     Declaration of the Covenants, Conditions, and Restrictions.

     Rules and Regulations

     By-Laws

 

Resident account information and community documents can be viewed at the link below.  To access your account information and view community documents you will need your account number and a password. Contact one of the Westwind Management contacts above to get access.

https://portal.westwindmanagement.com/

PUBLIC DISCLOSURE DOCUMENTS NOTICE

For our valued Real Estate Professionals, please visit Real Estate Professionals on our www.westwindmanagement.com main website to obtain all documentation needed for the sale or refinance of a home. 

 

Duties and Responsibilities of the Community Manager

A summary of the duties of the property manager are included for your information.

COMMUNICATION

  • Maintain communication with the board, association members/owners, and vendors

  • Respond to letters and log calls from owners

  • Send notices of meetings and general information at the direction of the board.

  • Holds office hours in our community on Thursdays from 1 PM to 5 PM at the Community Center, 2665 S Jebel Way.

 

FISCAL MANAGEMENT

  • Collect assessments

  • Ensure bills are paid

  • Produce financial statements

  • Establish a draft budget for the board

  • Ensure tax forms are completed and taxes paid

 

ADVICE AND CONSULTATION

  • Advise the board on governing documents

  • Refer the board to other professional advisors

  • Research insurance coverage and process claims

 

RECORD KEEPING

  • Maintain files for each member of the association/owner

  • Maintain records for the association

  • Take minutes at meetings

  • Process initial Design Review Applications

 

PROPERTY MANAGEMENT & MAINTENANCE

  • Negotiate contracts – with board approval

  • Conducts property inspections for covenant violations

  • Monitor contract vendors

  • Inspect and maintain common elements

  • Handle emergency situations

 

New Westwind Resident Portal (VMS)

 

Westwind Management has launched a new resident portal at https://portal.westwindmanagement.com. Here you can view your account and all official association documents.  The links below will take you to a video and training presentation. If you have any difficulties contact the Community Manager or Westwind. 

Data security is of the utmost importance to Westwind and they strive to protect all aspects of the data which you have entrusted to them.

As such, their systems are maintained in a secure location accessible only by authorized Westwind employees, all communications to the Client Connect Portal are encrypted utilizing transport layer security (TLS) and all off-site backups of the data are AES-265 encrypted. In addition, we conduct annual security audits and will continue to implement recommendations provided to us through those audits.

Client Connect Portal Video

Client Connect Portal Guide

Westwind Management

Portal
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